Chapter 7 – Building & Parking Regulations - Capital University Law School

Chapter 7 – Building And Parking Regulations

Definitions: For the purpose of this policy, unless noted otherwise, the following definitions apply:

Faculty:	Faculty: Law School tenure/tenure-track, legal writing, clinical, bar studies, academic support, or adjunct professors
Staff:	Law School administrators and support staff
Students:	Individuals enrolled in any degree (JD, LLM or MT) or certificate (Paralegal, Life Care Planner [LCP], Legal Nurse Consultant [LNC], or Mediation and Dispute Resolution [MDR]) program at the law school
Employees:	Capital University Law School faculty and staff

7.1.01 Law School Building Access

A. The public entrance to the building is at Capital Street, which is unlocked from 8:00am – 11:00pm Monday through Friday. The building is locked from 11:00pm – 8:00am Monday through Friday and all day Saturday and Sunday. When the Capital Street entrance is locked, faculty, staff and students must use their law school ID to enter the building.

B. Unless otherwise noted, classrooms will be unlocked during nights and weekends. Students may use these rooms to study on a first-come, first-served basis.

7.1.02 Law School ID Policy

A. Faculty, staff and students must display on their person their law school photo ID while at the law school.

B. IDs are issued with access control to building and room entrances as appropriate.

C. Lost or stolen ID cards should be reported to Security or the Business Operations Office immediately. A $5 replacement fee will be assessed.

D. Click here for the Law School ID Policy PDF.

7.1.04 Building Visitor and Guest Policies

A. Visitors (defined as individuals who are at the Law School on official business):

1. must show proper identification

2. must sign in/out at the Capital Street or Broad Street security desk

3. must display a Visitor/Guest badge while in the building

4. must be escorted by the appropriate department staff while in the building

B. Personal guests (defined as family, friends and acquaintances of faculty, staff or students who are not here on official law school business):

1. must sign in/out at the Capital Street or Broad Street security desk

2. must display a Visitor/Guest badge while in the building

3. cannot be disruptive to others while in the building

4. brought to class must be approved by the professor

5. of employees must be approved by department heads

6. of students are not allowed in the building when the building is locked

7. of students are not allowed in the law library

8. are not allowed in the Computer Lab

9. must be escorted while in the building by the individual who is being visited, or his/her designee

10. may not use a law school ID to enter the building or rooms within the building

C. Event participants (defined as non-Capital University individuals attending a Law School event or program):

1. must be included on a list given to Security prior to the start of the event

2. must check in at the Capital Street or Broad Street entrance (either with Security or at the event registration table)

3. must display a nametag or Visitor/Guest badge

D. Capital University Law School alumni:

1. are encouraged to visit the school

2. must check in at the Capital or Broad Street entrances

3. should be identified as alumni by self-disclosing or asked by the security officer/receptionist

4. will be confirmed as alumni from an approved listing provided by the Alumni Relations department

5. will be provided with an alumni visitor badge

6. are not required to be escorted in the building

7. must follow the attorney status provisions for library privileges

E. Visitors to the law library must follow the established Library policies (see below). Any exceptions to these policies must be approved by the Library Director.

7.1.05 Regulations on Law Library Access

The law library is available to current Capital University Law School faculty, students, and administrators 24 hours a day, 7 days a week (24/7) upon the conditions noted below. Capital Law Students includes for the purposes of these regulations enrolled Law, Mediation and Dispute Resolution, Paralegal, Life Care Planner, and Legal Nurse Consultant students. It does not include non-Capital Bar Review Students (Item E below) or other Capital University undergraduate or graduate students (Item F below), who may use the library when it is open but who do not have after-hours privileges. Any violation of the rules below will result in loss of library privileges.

A. Individuals who are in the library must display their Capital University Law School ID or library visitor badge on their person at all times. Individuals who refuse or are unable to present their Capital University Law School ID or library visitor badge or who cannot easily be identified as a currently enrolled student will be escorted off the law school premises by the security officer.

B. Food is not allowed in the law library. Drinks are allowed in the law library in authorized, spill-proof containers only.

C. The law library is available 24/7 to Capital University Law School newly-minted alumni for the period immediately following their graduation until they take the bar exam. After taking the bar exam, alumni status converts to Attorney status (see D below). Requests to retain 24/7 access to the law library from alumni who do not pass the bar exam will be considered by the law library Director or Associate Director for Public Services on a case-by-case basis.

D. The law library is available to current members of the Ohio bar (or their designee) during open hours (after 8:00 p.m. and on Saturdays and Sundays, the library is open but the doors are locked). The attorney or designee must present a Supreme Court of Ohio bar card or a photo ID to the security officer, sign the visitor log, print his/her name legibly, and provide a current and valid phone number. The security officer will confirm the attorney status on the Supreme Court of Ohio’s website. Upon confirmation, the officer will give the attorney a library visitor badge and direct the attorney to the 4th floor library entrance. After 6:00 pm and on weekends, the attorney will use the library visitor badge to enter the library. The attorney must return to the security desk before exiting the building to sign out and return the library visitor badge. Attorneys who are not alumni of Capital University Law School are not authorized to use other parts of the law building.

E. The law library is available only during open hours to any student currently attending bar review courses at Capital University Law School.

F. Currently enrolled students from Capital University’s main campus are permitted to access the law library only during open hours.

G. Request for access to the law library from students enrolled at other law schools will be considered by the law library Director or Associate Director for Public Services on a case-by-case basis.

7.1.06 Use of Facilities

A. These facilities, both internal and external, may be used for professional or commercial purposes. The Law School does not reserve space for endorsing candidates for political offices, or political campaigns.

1. Individuals within the University community may reserve space through Student Services. The University community includes for the purposes of these regulations faculty and administrative staff, registered law school student organizations, and academic and administrative departments of the law school.

2. Outside vendors and professional organizations may reserve space at the law school through Business Operations. Requests from outside professional organizations must be sponsored by a law school faculty or administrator who will assume responsibility for the organization. Organizations may be asked to provide proof of liability insurance and name Capital University as an additional insured. Outside organizations are expected to comply with the Law School Room Policy Rental Agreement. Refer to Room Usage and Fees Information for additional information.

B. Students may reserve the Law School facilities for recognized student organization activities only. There is no charge for space except when special equipment or labor is needed. Reservations should be made at least five business days in advance using the Event Reservation Form available on the student organization web site. All questions on the form must be answered before space for the meeting or event can be reserved. Incomplete forms will be returned without reservations.

It is the student organization’s responsibility to check the law school’s web calendar BEFORE setting the date for a special event or speaker to avoid conflicting with a previously scheduled event.

C. Law School academic and/or administrative departments may reserve space in the Law School by using the electronic Outlook calendar. Student Services will confirm the reservation and reply with questions regarding visitors and set-up for the event. If the scheduled activity is canceled, Student Services should be notified as soon as possible.

D. Any arrangements for food should be confirmed at least three (3) working days before the event. IF BEER/WINE IS TO BE SOLD AT AN ON-SITE EVENT, ACCORDING TO STATE LAW, A PERMIT MUST BE OBTAINED AT LEAST FIFTEEN (15) WORKING DAYS BEFORE THE EVENT. It is the responsibility of the sponsoring organization to secure the permit. Information about beer/wine permits is available from the Assistant Dean of Student Administration. For more information see the Policy on Alcoholic Beverages in the Student Handbook (PDF).

E. Some events will require the presence of security personnel or additional custodial services. These include events that are all-school, are open to the public, or will require the organization to use the facilities outside established building hours. The organization may be required to provide a list of individuals attending. Arrangements for additional security or custodial personnel will be made through Business Operations, and the organization will be expected to pay for such services.

F. Sponsoring organizations are responsible for equipment and facilities, proper clean-up and return of all equipment and supplies. Individuals and organizations will be charged for the repair and replacement of facilities and equipment, and are also responsible for any and all expenditures.

G. Capital University Law School assumes no liability for the loss of, or damage to, personal or organizational property that occurs during the rental or use of the facilities.

7.1.09 Display Cases

A variety of display cases are used for students, and for academic and administrative departments. All cases are marked for use. Violations in posting may result in loss of privileges. The Law School is not responsible for items placed in any of the display cases. See the Assistant Dean of Student Administration for questions related to the posting of items.

7.1.10 Food

Eating is restricted to designated areas, i.e. dining areas and special activity areas. Items from vending machines must be kept in the immediate areas and all refuse should be placed in appropriate containers. During class sessions, food is not allowed in the classrooms, except that snack food may be permitted at the discretion of the professor. Nonalcoholic beverages are allowed in closed containers. Food is not allowed in the law library. Drinks are allowed in the law library in authorized, spill-proof containers

Guidelines on Closed Containers For Use in Classrooms

The Law Council approved the consumption of non-alcoholic beverages in classrooms during class time subject to the following approved guidelines. Special events for which beverages are to be served must be approved as with all special events. In approving the following guidelines, it is with the view to permit beverage consumption during class while minimizing the chance for damage to the property of the law school or of others, or an increased amount of work for the custodial staff.

Although the notion of a “spill-proof” container is in most respects a misnomer, some containers are more spill-proof than others. A container with a broad base and screw-on or snap-on lid is generally preferred over other types of containers. However, it is recognized that many forms of beverage containers are now commercially available and are used by students. To be effective, the student should keep the lid or cap closed when the container is not in actual use.

A. Acceptable Containers

1. Water or pop/soda in bottles that contain a screw-on cap (e.g. bottled water, pop or soda in plastic bottles, etc.)

2. A beverage container with a screw-on or snap-on lid (e.g. coffee cups similar to those purchased in coffee shops, those distributed by the law school during orientation, etc.)

B. Unacceptable Containers

1. Pop/Soda in a can

2. Cups made of paper, waxed-paper, or Styrofoam (those received at most fast food establishments), whether or not they contain a plastic or paper lid.

7.1.11 Lobby Tables

To assist in communicating student organizations' purposes, services, and events, display tables are available in the Huntington Commons hall for use by the organizations. The tables are available by reservation only. Student or student organization use of tables without reservations is not permitted. Reservations for a table on behalf of a student organization should be made at least 24 hours in advance by emailing the proper, completed reservation form to studentorgevents@law.capital.edu. The use of audio equipment and the selling of food, services, or goods must be approved by the Assistant Dean of Student Administration. All student organization fundraising events must be approved by the Assistant Dean of Student Administration.

A representative from the student organization that has reserved the table must be at the table within 15 minutes of the start of the reservation. If a representative is not at the table within 15 minutes, the organization forfeits the table reservation and another organization may use the table, with the permission of the Office of Student Administration.

7.1.12 Law School Solicitation Policy for Solicitors Representing Groups or Companies Which Are Not Connected with Capital University

A. Solicitation will be allowed with approval from Student Services. The only exception shall be if an organization specifically requests a solicitor to be present at one of its meetings.

B. Sales and/or solicitation on public sidewalks or on non-University areas must comply with city regulations.

C. Appropriate rental fees may be assessed to approved solicitors.

D. Vendors may reserve tables in designated areas within the Law School and will be limited to two one-hour blocks per week at designated times during the academic year. Specifically, vendors are permitted to reserve a table for two peak hours per week: one midday (noon to 1 pm) block and one evening (5-6 pm) block. Other non-peak hours will be available on a space-available basis, with prior reservations. Vendors should contact Student Services to reserve tables. Priority will be given to Law School organizations.

E. All publicity shall be subject to existing regulations in the Student Handbook.

F. In order to use the facilities, a vendor shall be required to register with Security at the time of his/her arrival. At the time of registration the vendor shall state with whom he/she has an appointment, the company or group he/she represents, and the length of time he/she shall be in the building. All solicitation shall be by reservation only. When the appointment is finished, the vendor shall sign out at the Security desk.

7.1.13 Bar Review Courses

A. Capital Law School realizes the value of bar review courses. However, because they are not sponsored by Capital University Law School and because they are profit-making, they are considered solicitors.

B. Approved bar review course solicitation will be permitted during two peak hours per week, specifically, one midday (12-1 p.m.) and 1 evening (5-6 p.m.) reservation per week. Other non-peak times per week will be permitted on a space-available basis, with reservations. A rental fee will be assessed for pre-approved additional days during peak (12-1 pm and 5-6 pm) hours. The rental fee will be $50 for each additional peak hour per week. At all times, priority will be given to student organizations. Bar review courses will not be charged for an additional peak hour when a student organization table request displaces a bar review course vendor reservation.

C. Courses materials or incentives given away or sold will be approved by the Assistant Dean of Student Administration.

7.1.15 Smoking Policy

A. Smoking is prohibited within the law school building and its property with the exception of designated areas. Ash trays have been placed in areas where smoking is allowed and smoking residue should be discarded in these receptacles. There is no excuse for littering on law school or city property.

B. Students who do not comply with these rules should be reported to the Assistant Dean of Student Administration. A decision will then be made as to whether the incident warrants inclusion in the student’s law school record.

7.1.16 Mail

A. Students are responsible for communications they receive through their mailbox. The mailboxes are located in the Huntington Student Commons and are intended for intra-Law School correspondence. Mail delivered by the United States Postal Service should be addressed to the student at home rather than the Law School. The Law School reserves the right to return to sender any mail addressed to students.

Chapter 7 – Building & Parking Regulations

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