2.2.04 Procedure A. Notice and Timing of Faculty Consideration of Personnel Actions 1. The faculty shall consider all individual non-tenured tenure-track faculty members for reappointment each year. 2. In order to be considered for any promotion or for tenure in an academic year, a faculty member must apply in writing to the Dean no later than the first day of Fall semester classes that year. The Dean shall promptly forward the candidate’s application to the chair of the Faculty Personnel Actions Committee and the chair of the candidate’s individual evaluation committee. 3. The specific dates set for the various stages of the Procedure in the following provisions will apply unless a majority of the faculty entitled to voted under ' IV(F)(3)(a) votes to reset one or more of the dates. If a date specified in the following provisions falls on a weekend or holiday, the date of the next business day will be substituted. B. Faculty Personnel Actions Committee The Dean annually shall appoint a three-member Faculty Personnel Actions Committee (FPAC) to administer the reappointment, promotion, and tenure process. At least one of the members shall have served on the committee during the immediately preceding year. Duties of the FPAC include: 1. coordinating individual evaluation committees; 2. explaining procedures to all law faculty members; 3. setting a specific calendar for the Procedure; and 4. coordinating the evaluation of teaching effectiveness of visiting and part-time faculty members. C. Individual Evaluation Committees 1. An individual evaluation committee shall be appointed for each full-time tenure-track faculty member who is either not tenured or not a full professor. Each committee shall consist of three persons. The committees will operate under the general administrative supervision of the FPAC. 2. Members of the evaluation committees must be tenured full professors. They shall be appointed by the Dean in consultation with the candidate to insure that all new members are acceptable to the candidate. 3. The evaluation committee for each candidate will be appointed at the beginning of the fall semester of the candidate's first year and will continue until the candidate either leaves the law school or becomes a tenured full professor. Membership on the individual evaluation committee will change only (1) when a member of the committee leaves the law school, goes on leave or sabbatical, or resigns from the committee; or (2) when the Dean, after consultation with the candidate, decides that a member should be replaced. 4. Each individual evaluation committee will conduct a thorough and ongoing review of the accomplishments of its candidate as to all factors relevant to any upcoming personnel action. This review will include: 5) class evaluations (which may be made by faculty members not on the committee) or evaluations of other activities for candidates not primarily engaged in classroom teaching. Ordinarily, these evaluations should occur every semester until the candidate is granted tenure; 6) review of the candidate’s scholarly articles (or comparable scholarly products). In order to assist the law school faculty in evaluating the quality of a candidate’s scholarly work, at the time the candidate seeks promotion or tenure, his or her file must (absent extenuating circumstances) contain at least two outside evaluations of each work the candidate presents as satisfying the scholarship portion of the promotion and tenure criteria. Previously-evaluated scholarly works need not be sent out again. All outside evaluations shall be sought by the chair of the candidate’s individual evaluation committee after consultation with the candidate. No outside evaluation shall be sought from a person whom the candidate believes may not evaluate his or her work fairly. The candidate may also seek additional outside reviews; and 7) assessment of public service, bar, university, and law school activities. D. Availability of Files and Notice of Questions and Concerns 1. In August of the fall semester during which tenure-track faculty members will be considered for reappointment, promotion, or tenure, individual evaluation committees shall begin preparing or supplementing a file on each candidate. This file will include information compiled pursuant to Section 2.2.04(C)(4); material placed in the file by the candidate, including a personal statement and information that documents his or her activities and achievements; other information requested by the faculty; student evaluations; and any additional relevant information. The file shall be made available for review by the entire Law School faculty no later than October 10. 2. Faculty members shall raise any questions regarding specific concerns, criticisms, or potential problems about each candidate's readiness or fitness for the proposed personnel action when necessary to give the candidate notice and an opportunity to prepare a response. These questions must be signed and must be submitted to the chair of the candidate’s individual evaluation committee in writing by October 31. The chair, in conjunction with the chair of the FPAC, shall distribute all such questions to the entire faculty by November 3. E. Additional Information and Preparation for Meeting 1. If the written questions raise concerns about any candidate, the candidate and the candidate's individual evaluation committee shall attempt to collect information necessary to address those concerns. This may include student surveys, additional class evaluations by different faculty members, and additional outside evaluations of scholarship. 2. If relevant information about any candidate first comes to the attention of a faculty member after October 10, the faculty member shall communicate this information to the candidate's committee immediately. 3. All information gathered by the committee pursuant to paragraphs (1) and (2) above shall first be given to the candidate in sufficient time to permit a response. The information and response will then be included in the candidate's file and the faculty will be notified of the inclusion. F. Faculty Meeting, Decision, and Report 1. No later than November 30, a meeting shall be held for decisions on each candidate. The candidate will have the opportunity to make a statement and the faculty will have an opportunity to question the candidate. Then, in the absence of the candidate, the faculty will hear a report from the candidate's committee, and will have an opportunity to discuss the candidate's statement and response to any written questions. All discussion shall be limited to information in the file or addressed in the written questions. 2. Faculty members will vote on each of the questions of reappointment, promotion, or tenure relevant to the particular candidate by signed, written ballot. Faculty members must also include a statement of reasons supporting their vote on each question. 3. Eligibility to vote: 8) With respect to reappointment, promotion, and tenure actions, only tenured faculty members (excluding the Dean) shall vote. A favorable majority vote of those voting, not counting abstentions, will establish that the candidate has met the applicable standards. 9) With respect to initial faculty appointment actions, all tenured and tenure-track faculty members (including the Dean) shall vote. 4. The FPAC shall count the ballots, distribute the results of the vote, and make the ballots available for review by all faculty members. 5. On behalf of the faculty, the FPAC shall prepare a final written report of the faculty votes on each individual candidate. This report, along with the Dean’s independent recommendation, shall be provided to the University according to the University’s procedures. 6. By a two-thirds vote of those eligible under Section 2.2.04(F)(3)(a), the Law School Faculty can stay the Procedure in Section 2.2.04 for good cause.